Guidelines

This page contains information for Speakers or Delegates, presenting papers at Infinity Scientific Research Annual Conferences. Please remember these are suggested guidelines intended to be helpful on a voluntary basis; they are not strict rules and practices may vary among the various Sessions and Symposium.

Academic Standards for Presenters

Our Team strive to hold high academic standards for its conference, while also encouraging both established and new ressearchers to present new ideas and new works. Individual Delegates or Speakers are encouraged to attend sessions organized by different Sessions to help build and grow ideas and make connections with other Research scholars.

Individuals may submit 1 paper per Session as lead author, and a maximum of 2 papers to a single conference in general. Presenters are expected to bring fully developed work to the conference. Prior to the conference, it is expected that a completed paper will be submitted to Session, Workshop, Session Chairs, and/or Discussants. This is especially important for panels with discussants. A developed work typically includes an introduction with a problem statement, a review of relevant literature, analysis, conclusion, and references.

Preparing a Paper Presentation

Most paper presentations are 15-20 minutes in length, although some sessions—such as high intensity sessions—have 20-30 minutes in length.  Session chairs should inform presenters of the session type and length of presentations. Because presentation time is limited, Speakers should not expect to read their papers in full.  Instead Speakers are encouraged to talk about their work (i.e. work from an outline) and describe it, with the aim of encouraging Delegates or Representatives to seek a copy to read or to have a discussion with the Speaker after the session.

If a Speaker wishes to read from a short presentation script, here are some rough guidelines.  For reading scripts: 300 words of typed text takes about 2 minutes to read. Also, speakers should look up every so often to make eye contact with the delegates and especially with the session chair who will be giving time signals during the presenter’s allotted time.

For individuals whose native language is not one English, or who are programmed into a panel where they will not be presenting in their native language, it can be helpful to prepare a short abstract written in one of the official languages, to communicate the key ideas of the presentation.  It can also be useful to employ a PowerPoint presentation to present the key ideas in the language best understood by most of the anticipated audience, emphasizing research questions, methods used, summary of main findings, and discussion

Things to Remember

  • Going over the time limit only prevents further discussion (it cuts into the session's time, which cannot be extended), and is disrespectful to the other Speakers and the Delegates.
  • Session chairs are encouraged to be strict with time. Speakers will be interrupted and stopped by the session chair if they do not keep to their allotted time.
  • Technology should be used appropriately: technology should enhance a presentation, not be the presentation. Speakers should account for the setup of technology in the presentation time limit, or should set up before the session begins.
  • Speakers should usually avoid telling the audience too much biographical information - this cuts into the time allotted to the presentation and the content of the paper. Also, it is understood that presentations are based upon larger works (full papers, book projects, dissertations, etc.) It is therefore unnecessary for presenters to inform the audience of how difficult it is to condense ideas into 15-20 minutes, since most audience members are also scholars and already understand that preparing a presentation is a difficult task. There are many opportunities for authors to talk about their work after the session with interested individuals.
  • It is often helpful for Speakers to have hard copies of their papers available to distribute to interested participants and Delegates.

 

Preparing a Poster Presentation

An effective poster presentation functions in a similar fashion to a traditional paper presentation: it serves to promote scholars' work and stimulate scholarly discussion. A poster should concisely present the major points of the author's research and should also provide information on how one might contact the author. Because a poster session will contain many poster presentations, it is important for scholars to have a poster that is easy to read, and that can facilitate discussion about the research project.

A poster should take approximately 5 minutes for a viewer to read. The amount of text should be limited, and the language on the poster should be simplified and clear. Photographs, charts, graphs, and tables should be used when possible. The font of the poster should be larger - it should be legible from about 4-6 feet away (usually, this is a font size of 18-24 in a font such as Arial or Helvetica).

Posters should contain the major components of an article. Conventional sections in a poster include an abstract, introduction (which will include objectives & hypotheses), methodology, results, conclusion, and contact information.

Things to Remember

  • Although it is tempting to put more information on a poster, too much information can become confusing for viewers and distract them from further inquiry into the research project.

Commitment to Present (No Show/Cancellation Standards)

If a paper proposal is accepted for presentation to the respective conference, the author (or at least one of the authors for a multi-authored paper) is expected to attend. Nevertheless, on submitting papers to the respective conference, authors must agree that if their paper is accepted for presentation, but they are unable to attend the conference, they will immediately inform the heads of the respective conference committee.

Presenters who do not appear to present their paper and do not inform to the conference committee can cause considerable disarray, lowering the quality of panel sessions and conferences as a whole and impacting negatively on their relationships with other scholars.Papers accepted for presentation at the respective conference are accepted for presentation by their authors. If the authors are unable to attend, our policy is that the papers will NOT be presented. We do not allow papers to be presented by anyone who is not the author.